6 Best FreshBooks Alternatives for Small Business Owners


For many small business owners and self-employed people, Fresh books stands out among others accounting software because of its useful features, mobile-friendly configuration and user-friendliness. But the cost and some limitations of the subscription plans can be a big deal for some. Here are some options to consider if you are looking for accounting software with more features or lower prices.

  • Robust features. All plans offer access to customizable invoices, expense management, time tracking, project budgets, reports and insights, customer service, and third-party integration options.

  • Mobility. You can access your account from virtually anywhere you have Internet access. The data syncs across your different devices so you can always have the latest data available whenever you need to access it.

  • Easy to use. FreshBooks is fairly intuitive, so you won’t have to face a steep learning curve.

  • Limits of the plan. You will only have access to a limited number of customers, and it will cost you extra each month if you need to bill more people than your plan allows. Although the Premium plan comes with 500 billable customers, it will cost you dearly.

Compared to the competition, FreshBooks is a moderately priced accounting software option. The Lite plan costs $ 15 per month when billed monthly and includes five billable clients. The Plus plan costs $ 25 per month with 50 billable customers, while the Premium plan costs $ 50 per month with 500 billable customers. The Select plan offers personalized pricing and an unlimited number of billable customers.

FreshBooks Accounting

1. QuickBooks Online: More Comprehensive

Compared to FreshBooks, QuickBooks Online has more robust reporting capabilities. It is also one of the most popular small business accounting programs in the United States with millions of users. Plans for the cloud-based software range from the cheapest Simple Start plan ($ 25 per month) to the Advanced plan ($ 150 per month). With these plans, you’ll get income and expense tracking, check printing, basic reporting, organizing receipts, and importing data from Excel or QuickBooks Desktop.

QuickBooks Online makes it easy to view all of your business financial information in one place. Your billing records and tax information are quickly accessible from the dashboard. It’s also simple to add on QuickBooks Payroll and other add-ons for more functionality.

QuickBooks Online

2. Zoho Books: more features

Zoho Books allows you to include more customers, users, and automated workflows than FreshBooks, even with the most basic plan, which costs just $ 15 per month when billed annually, or $ 20 per month when ‘it is billed monthly.

Within each plan, Zoho Books also includes functionality for bank reconciliation, personalized invoices, expense tracking, recurring transactions, projects, and timesheets. One feature that sets Zoho Books apart from its competition is its multi-currency option. You will be able to invoice in several different currencies. If you are working abroad, this could be a great option for you.

3. Xero: More app integrations

While FreshBooks enables over 110 app integrations, Xero offers over 800 of them. Like FreshBooks, it also comes with an unlimited number of users, regardless of which plan you choose. You’ll also have access to a mobile app and basic tools to track inventory, pay bills, create invoices and more. Xero is also known as a very user-friendly platform that avoids the potentially confusing jargon that comes with bookkeeping.

The cheapest plan is the Early plan, which lets you send five invoices and quotes per month for $ 11 per month. The mid-level plan is the Growing plan, which costs $ 32 per month. This plan allows you to send an unlimited number of invoices and quotes and reconcile bank transactions. The established plan, which costs $ 62 per month, includes everything included in the other two, but you also get the added benefit of expense and project tracking and multi-currency capabilities. If you are doing business internationally, this could be a huge draw for you.

4. Wave: free option with many features

Unlike FreshBooks, Wave’s accounting software is completely free to use. Features include income and expense tracking, invoice and bill reminders, unlimited bank and credit card connections, and a dashboard showing cash balances and invoice statuses. It also offers tools to help you file your business taxes; the smart dashboard can organize your income, expenses, payments and more.

Wave offers paid add-ons for more functionality. For example, you can add payroll software for $ 20 to $ 35 per month, plus $ 6 per employee per month. Payments by Wave is another optional chargeable add-on feature, which allows you to accept customer payments by credit card or ACH payment for a fee per transaction.

5. CloudBooks: More affordable plans, free version

Compared to FreshBooks, CloudBooks is a much more affordable option. Unlike most of the competition, it comes with a free plan. There is also a team plan, which costs $ 10 per month, includes unlimited invoices and five staff users, and an agency plan, which costs $ 20 per month and includes unlimited invoices and an unlimited number of staff. staff users.

Keep in mind that the free version only allows one customer and five invoices per month. This is probably only suitable for freelancers or very small businesses that don’t send a lot of invoices. However, if this is right for your business, it can be a viable option.

6. ZipBooks: free version with unlimited invoices

While the Lite version of FreshBooks offers unlimited invoices, these can only be sent to a maximum of five customers. In contrast, the free version of ZipBooks allows unlimited invoices and an unlimited number of suppliers and customers.

Another great thing about ZipBooks is that you can upgrade when you need it, whether to Smarter ($ 15 per month) or Sophisticated ($ 35 per month) plans, when your business grows and you your accounting needs change. These paid plans include features like time tracking, unlimited users, and the ability to lock completed books.

A version of this article first appeared on Fundera, a subsidiary of NerdWallet.

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